If you recently purchased several vehicles for employee usage to make service calls, you are most likely excited about the prospect in having transportation available at all times so your technicians can make around-the-clock emergency trips when necessary. It is important to keep on top of the maintenance for your fleet so there are no situations arising where an employee does not have a vehicle to use when needed. Here are some tips you can use to keep your employees organized when it comes to caring for the vehicles so you do not have incidents with unnecessary downtime as a result.

Provide A Log In Sheet For Each Vehicle

It is a good idea to have a notebook available inside of each vehicle for employees to sign in their mileage numbers upon starting and ending each trip on the road. Any problems with the vehicle can also be written down inside of this notebook to help in determining when to schedule maintenance. This information will provide a better look at the number of miles driven between repair sessions, helping to pinpoint when to take preventative maintenance actions for the vehicles.

Schedule Days For Routine Repair Work

Place each employee on your schedule for a day at the repair shop each month. If employees take turns in bringing vehicles to get maintenance work done, they will soon find out that this is a downtime day they will enjoy instead of having to go out on the road to do their job. Make sure to pay the employee at their regular rate of pay for their time in an auto repair shop waiting room. Since each employee will look forward to their allotted day to care for one of the vehicles, it will be less likely vehicles will suffer infrequent care from neglect.

Consider A Day Of Evaluation

If there is not enough time to send employees to a repair shop with vehicles each month, it may be a better idea to have the fleet taken care of onsite instead. Call a mobile fleet maintenance service to come to the facility each month to do an evaluation process of each of the vehicles present. It will be necessary to keep track of which vehicles were out in the field during the onsite maintenance session so they can be checked the subsequent month during the scheduled assessment time frame. The log books in each vehicle can be updated when the onsite fleet service arrives and past information can be browsed to help in determining which vehicles need an immediate evaluation.